Council Meeting

THAT the Agenda be approved as presented.

WHEREAS the Optimization and Integration of Middlesex County Inter-Community Transit Project has been approved for funding through the Ontario Transit Investment Fund from the Ontario Ministry of Transportation; AND WHEREAS the Corporation of the County of Middlesex has received a Transfer Payment Agreement laying out the terms and conditions for the funding; AND THAT the Corporation of the County of Middlesex supports the Optimization and Integration of Middlesex County Inter-Community Transit Project and is committed to implementing the service(s) to begin as early as April 1, 2025; AND THAT the Corporation of the County of Middlesex agrees to receiving and being responsible for the funds provided by the Ontario Transit Investment Fund from the Province of Ontario; AND THAT Middlesex County and its partners commit to ensuring that the remaining 50% of project costs are supported through a combination of municipal contributions, fare and advertising revenue, and other available federal or provincial funding sources over the project period; AND THAT the necessary by-laws be introduced at the November 25, 2025, Council meeting to: 1. Authorize and approve the Ontario Transit Investment Fund Transfer Payment Agreement; 2. Authorize and approve the Ontario Transit Investment Fund Municipal Funding Agreement with the City of St. Thomas for execution; 3. Authorize and approve the Ontario Transit Investment Fund Municipal Funding Agreement with the City of Sarnia for execution; 4.

WHEREAS the Corporation of the County of Middlesex (the County), in collaboration with its municipal partners, is committed to providing public transportation services to residents of Middlesex County and neighbouring municipalities; AND WHEREAS the County, with the passing of a County Council resolution, will be eligible to participate in the Provincial Gas Tax Funds for Public Transportation Program through the Ministry of Transportation; NOW THEREFORE BE IT RESOLVED THAT the County supports Middlesex County Connect and is committed to providing ongoing annual funding for these services starting in the 2025-26 fiscal year; AND THAT staff be directed to request local and neighbouring municipalities to confirm whether their population can be included in Middlesex County’s Gas Tax calculations, where applicable; AND THAT the County agrees to receive and be responsible for the Provincial Gas Tax Funds from the Province of Ontario for Middlesex County Connect; AND THAT the Warden and Clerk of the County be authorized to sign the agreements on behalf of the County.

THAT the Community Transportation Service Operator and Service Agreement report be received for information; AND THAT a by-law be introduced at the November 25, 2025, Council meeting to: 1. Authorize and approve the Community Transportation Second Service Amending Agreement with Voyago; and 2. Authorize the Warden and the County Clerk to execute the Agreement.

THAT the 2024 Middlesex County Investment Report be received for information; AND THAT the 2024 Middlesex County Investment Report be approved.

THAT the 2025 Budget Reconciliation to PSAB Standards report be received for information; AND THAT the net 2025 PSAB / Full-Accrual Budget, in the amount of $55,737,025, be approved for inclusion in the 2025 audited financial statements.

THAT Committee of the Whole convene at 1:32pm.

THAT the Public Service Policy report be received for information; AND THAT Legislative Services Policy 9.01 – Public Service be approved.

THAT the Budget Committee Terms of Reference report be received for information; AND THAT the Budget Committee Terms of Reference, attached as Appendix A be approved.

THAT the Speed Limit By-Law - Update report be received for information; AND THAT a revised by-law designating prescribed rates of speed on County Roads No. 1 to 81 be introduced at the December 9, 2025 meeting of County Council.

THAT the Award of Tender # MC-2025-14 – Middlesex County EMS Waterloo Street Renovations – Phase 2 report be received for information; AND THAT Council Award Tender # MC-2025-14 to Tradition Construction Inc. in the amount of $497,500.00 excluding taxes; AND THAT the County Engineer be authorized to execute the agreement with Tradition Construction Inc. in a form satisfactory to the County Solicitor; AND THAT Council approve the quotation from Matter Architectural Studio in the amount of $42,000.00 excluding taxes for the design and contract administration of Waterloo EMS Phase 3 renovations; AND THAT Staff proceed with MLPS Waterloo Base Phase 3 procurement activities in accordance with the Middlesex County Procurement By-law and report back to Council with the recommended proponent for consideration.

THAT the Award of Request for Tender – T1-T6-2025 report be received for information; AND THAT Council Award Tender # T1-T6-2025 to Premier Truck Group of London in the amount of $891,928.00 excluding taxes; AND THAT the County Engineer be authorized to execute the agreement with Premier Truck Group of London in a form satisfactory to the County Solicitor.

THAT the Award of Tender # T-19-2025 report be received for information; AND THAT Council Award Tender # T-19-2025 to Premier Truck Group of London in the amount of $403,815.00 excluding taxes; AND THAT the County Engineer be authorized to execute the agreement with Premier Truck Group of London in a form satisfactory to the County Solicitor.

THAT the Trossacks Paramedic Station report be received for information; AND THAT a by-law be introduced at the December 9, 2025, Council meeting to authorize and approve a lease agreement for 1601 Trossacks Avenue; AND THAT Council approve the quotation from Matter Architectural Studio in the amount of $49,900.00 excluding taxes for the design and contract administration of Trossacks Station renovations; AND THAT Staff proceed with Trossack Station procurement activities in accordance with the Middlesex County Procurement By-law and report back to Council with the recommended proponent for consideration.

THAT the 2025 Q3 Performance Report be received for information.

THAT staff be directed to conduct an analysis of the ERO posting for Proposed boundaries for the regional consolidation of Ontario’s conservation authorities and submit comment. AND THAT such submissions be guided by the principles and considerations outlined with applicable Middlesex County policies, plans, and strategic documents.

THAT staff be directed to bring back a report in regards to correspondence received from Adelaide Metcalfe.

THAT items 9.d.1 to 9.d.29 be received for information.

THAT Committee of the Whole rise at 2:19pm.

THAT the next portion of the meeting be closed at 2:19pm in order to consider the following: 10.a - Vacation Accruals. Personal matters pertaining to identifiable individuals, including municipal employees, and a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council rise from Closed Session at 2:41pm.

THAT the by-laws be given a first and second reading.

THAT the by-laws be given a third and final reading.