Council Meeting

THAT the following item be added to the Closed Session:  Item 9.e.3 - 9.e.1 - Potential Litigation Matter; AND THAT the Agenda be approved as amended.

THAT the Minutes of the November 12, 2024 Meeting of County Council and the Closed Session Minutes of the November 12, 2024 Meeting be approved as presented; and THAT the recommendations made by Committee of the Whole as set out in the Minutes of the November 12, 2024 Meeting be adopted.

THAT staff be directed to prepare a Loan Agreement between the Municipality of North Middlesex and the County of Middlesex for a loan in the amount of $2,500,000 for the North Middlesex Parkhill Fire and Middlesex-London Paramedic Service Station for Council consideration.

THAT Committee of the Whole convene at 1:08pm.

THAT the Audit Findings Report for the Year Ended December 31, 2023 be received for information.

WHEREAS the Municipal Freedom of Information and Protection of Privacy Act, 1990 (MFIPPA) has not been comprehensively reviewed in over 30 years; AND WHEREAS municipalities consider transparency an important tool for building and maintaining public trust and recognize the importance of continuously improving; AND WHEREAS municipal administrators need legislation that supports effective local program delivery, is responsive to current technology, and reflects its original intent of open and accountable government; AND WHEREAS MFIPPA presents several challenges for municipal staff, which can hinder its effectiveness and efficiency in serving the public; AND WHEREAS municipalities should have updated legislation that ensures municipal resources are best allocated, increases trust in public institutions through strengthened accountability, transparency, and responsiveness, and addresses the needs of the digital era; AND WHEREAS the Association of Municipal Managers, Clerks, and Treasurers of Ontario (AMCTO) has comprehensively reviewed MFIPPA and put forward recommendations in their submission “Looking Ahead: A Proactive Submission to Modernize the Municipal Freedom of Information and Protection of Privacy Act”; BE IT RESOLVED THAT the Ministry of Public and Business Service Delivery be requested to review MFIPPA and consider recommendations as outlined by AMCTO within their submission, “Looking Ahead: A Proactive Submission to Modernize the Municipal Freedom of Information and P

THAT the Artificial Intelligence (AI) Policy Report be received for information; AND THAT the Artificial Intelligence (AI) Policy be approved.

THAT the 2023 Consolidated Financial Statements report be received for information; THAT the 2023 Consolidated Financial Statements of the Corporation of the County of Middlesex be accepted; AND THAT the 2023 financial statements be posted on the County’s website.

THAT the 2023 Trust Financial Statements report be received for information; THAT the 2023 Trust Financial Statements of the Corporation of the County of Middlesex be accepted; and AND THAT the 2023 Trust Financial Statements be posted on the County’s website.

THAT the 2023 Middlesex-London Paramedic Service Authority Financial Statements report be received for information; THAT the 2023 Middlesex-London Paramedic Services Authority Financial Statements be accepted; AND THAT the Financial Statements and Independent Auditor’s Report will be included in the next Middlesex-London Paramedic Services Authority Board agenda.

THAT the 2023 Library Financial Statements report be received for information; THAT the Middlesex County Library Board Financial Statements for the year ending December 31, 2023 be approved; AND THAT the 2023 surplus in the amount of $52,932 be applied towards the 2024 library operating costs.

THAT the 2023 Surplus Report be received for information; AND THAT the year-end surplus from the 2023 operating accounts in the amount of $1,749,283 be transferred to the tax rate stabilization reserve.

THAT the Ontario Municipal Partnership Fund 2025 report be received for information.

THAT the next portion of the meeting be closed at 1:54pm in order to consider the following: 9.e.1 - Appeal to Consent Application B-07/2024. A litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to the appeal, in accordance with subsections 239(2)(e) and (f) of the Municipal Act, 2001, as amended; 9.e.2 - Human Resources Matter. A personal matter pertaining to identifiable individuals, including municipal employees, and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to the human resources matter, in accordance with subsections 239(2)(b) and (f) of the Municipal Act, 2001, as amended; and 9.e.3 - Potential Litigation Matter. A litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor-client privilege, including communications necessary for that purpose, with respect to the potential litigation matter, in accordance with subsections 239(2)(e) and (f) of the Municipal Act, 2001, as amended

THAT Committee of the Whole rise from Closed Session at 3:19pm.

THAT Committee of the Whole recess for ten minutes.

THAT staff be directed to pursue the appeal of the Township of Adelaide Metcalfe Application B-07/2024 before the Ontario Land Tribunal.

THAT staff be directed to withdraw the appeal of the Township of Adelaide Metcalfe Application B-07/2024 before the Ontario Land Tribunal.

THAT the by-law be given a first and second reading.

THAT the by-law be given a third and final reading.

THAT the meeting adjourn at 3:31pm.