Council Meeting

THAT the Agenda be amended to include the following Closed Session Items: Update on Collective Agreement Negotiations and A Proposed Acquisition of Land; AND THAT the Agenda be approved as amended.

THAT the Minutes of the October 7, 2025 Special Meeting and October 7, 2025 Regular Meeting be approved as presented; THAT the Closed Session Minutes of the October 7, 2025 Special Meeting and October 7, 2025 Regular Meeting be approved as presented; AND THAT the recommendations made by the Committee of the Whole as set out in the Minutes of the October 7, 2025 meeting be adopted.

THAT the Audit Findings Report for the year ended December 31, 2024, as presented by KPMG LLP, be received for information; AND THAT the Chief Administrative Officer and Finance Manager be authorized to execute the Management Representation Letter on behalf of The Corporation of the County of Middlesex.

THAT the 2024 Consolidated Financial Statements report be received for information; THAT the 2024 Consolidated Financial Statements of the Corporation of the County of Middlesex be approved; AND THAT the approved 2024 Consolidated Financial Statements be posted on the County’s website.

THAT the 2024 Middlesex County Library Board Financial Statements report be received for information; AND THAT the 2024 Financial Statements of the Middlesex County Library Board be approved; AND THAT the approved 2024 Middlesex County Library Board Financial Statements be posted on the County’s website.

THAT the 2024 County of Middlesex Trust Funds Financial Statements report be received for information; THAT the 2024 County of Middlesex Trust Funds Financial Statements be approved; AND THAT the approved 2024 County of Middlesex Trust Funds Financial Statements be posted on the County’s website.

THAT the 2024 Middlesex–London Paramedic Services Financial Statements report be received for information; AND THAT the 2024 Financial Statements of the Middlesex– London Paramedic Services be approved; AND THAT the approved 2024 Financial Statements be posted on the County’s website.

THAT the Boundary Road Maintenance Agreements - Cobble Hills Road and Whalen Line Report be received for information; THAT a by-law be introduced at the November 4, 2025 Council meeting to: 1. Authorize and approve the Boundary Roads and Adjacent Roads Maintenance and Repair Agreement with the Township of Zorra; and 2. Authorize the Warden and the County Clerk to execute the Agreement. AND THAT a by-law be introduced at the November 4, 2025 Council meeting to: 1. Authorize and approve the Boundary Line Roads Maintenance and Repair Agreement with the Township of Perth South; and 2. Authorize the Warden and the County Clerk to execute the Agreement.

WHEREAS Middlesex County has a long history of community interest in the establishment of a County Archives to preserve both public and private records of enduring value; AND WHEREAS Council has previously received delegations and staff reports identifying matters pertaining to archives and archival preservation; AND WHEREAS Council recognizes the importance of establishing clear fiscal and operational parameters to guide future decision-making; NOW THEREFORE BE IT RESOLVED THAT: 1. Staff be directed to include a Middlesex County Archives Feasibility Study in the 2026 Budget, for Council consideration; and 2. The feasibility study include the following parameters: o Inventory and assessment of existing archival services and resources available within Middlesex County (e.g., municipal records practices, libraries, heritage organizations, museums, and private collections). o Governance and delivery model options (standalone County service, partnership with external institutions, hybrid approaches, or digital archive alternatives). o Capital requirements, including facility needs, retrofits, or digital infrastructure investments. o Operating costs and resource implications, including staffing, integration with records management, and ongoing preservation requirements. o Opportunities for external funding and partnerships, including provincial/federal grants and collaborations with local institutions. o Risk assessment, including long-term storage, access, and sustainability cons

THAT the Ontario Federation of Agriculture (OFA) Update presentation be received for information.

THAT the Homelessness Prevention - Connecting Journeys: Home within Community presentation be received for information.

THAT the 2024 Year-End Performance Report be received for information; AND THAT the 2024 unallocated year-end County surplus in the amount of $75,328.66 be transferred to the Tax Rate Stabilization Reserve.

THAT the next portion of the meeting be closed at 2:37pm in order to consider the following: 10.a - Planning Services - Labour relations or employee negotiations and a position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council rise from Closed Session at 3:10pm.

THAT the report be received for information AND THAT staff be directed to advise Middlesex Centre that planning services shall remain status quo at this time with efforts to enhance the shared service planning regime to be reviewed fourth quarter 2026.

THAT Committee of the Whole rise at 3:15pm.

THAT the next portion of the meeting be closed at 3:15pm in order to consider the following: 10.b - Audit Services - A position, plan, procedure, criteria or instruction to be applied to any negotiations

THAT Council rise from Closed Session at 3:38pm.

THAT County Council ratify the Memorandum of Settlement dated November 3, 2025; AND THAT the necessary by-law be introduced to authorize the Warden and Clerk to sign a new Collective Agreement effective July 1, 2025, to expire June 30, 2028, subject to the ratification of the tentative agreement by CUPE 2018 bargaining unit.

THAT the by-laws be given a first and second reading.

THAT the by-laws be given a third and final reading.

THAT the meeting adjourn at 3:41pm.