Taken from the roll call in the town’s own minutes. The minutes record who was not there and almost never why.
What was decided (18 motions)
18 carried, 0 recorded otherwise. Every motion below is printed as the minutes print it.
THAT the Agenda be approved as presented.
Moved by Councillor Smibert, seconded by Councillor Mayhew
Carried
THAT the Minutes of the July 7, 2025 Special Meeting and the July 8, 2025 Regular Meeting be approved as presented; THAT the Closed Session Minutes of the July 7, 2025 Special Meeting and the July 8, 2025 Regular Meeting be approved as presented; AND THAT the recommendations made by the Committee of the Whole as set out in the Minutes of the July 8, 2025 meeting be adopted.
Moved by Councillor Smibert, seconded by Councillor Clarke
Carried
THAT the Appointment to the Middlesex Accessibility Advisory Committee report be received for information; AND THAT the necessary by-law be introduced at the August 8, 2025 meeting of Council to appoint William Kampers to the Middlesex Accessibility Advisory Committee.
Moved by Councillor Grantham, seconded by Councillor Clarke
Carried
THAT the Partnerships for Municipal Innovation - Women in Local Leadership (PMI WILL) report be received for information; AND THAT Middlesex County Council authorize participation in the August - September 2025 exchange provided the exchange is deemed safe by FCM.
Moved by Councillor Smibert, seconded by Councillor Burghardt-Jesson
Carried
THAT Committee of the Whole convene at 1:10pm.
Moved by Councillor Smibert, seconded by Councillor Mayhew
Carried
THAT the Middlesex County Community Improvement Support Program (CISP) Report be received for information; THAT staff be directed to bring forward a by-law for Council consideration to adopt the Middlesex County Community Improvement Support Program (CISP), attached as Appendix ‘C’; AND THAT Middlesex County Community Improvement Support Program (CISP) program funding be directed to 2026 Middlesex County Budget deliberations for consideration.
Moved by Councillor Burghardt-Jesson, seconded by Councillor Mayhew
Carried
THAT Middlesex County receive the Newbury Hybrid Official Plan Procedures Report for information; THAT Middlesex County Council approve the procedural documents titled Middlesex County Official Plan Amendment Procedure (Appendix ‘A’) and Middlesex County Official Plan Amendment Procedure – Newbury Chapter (Appendix ‘B’), establishing formalized processes for considering amendments to the County Official Plan and the Newbury Chapter therein; THAT staff be directed to seek a Newbury Council resolution in support of the Newbury Official Plan Procedure; AND THAT subject to Newbury Council support resolution: 1. Staff be directed to bring forward, for Council consideration, an amending by-law to Middlesex County By-law No. 7263 – Delegation of Duties, to delegate to the Council of the Village of Newbury, under the direction of the Director of Planning & Development, the authority to hold statutory public meetings for applications to amend the Newbury Chapter of the Middlesex County Official Plan, in accordance with applicable County procedures and the Planning Act; 2. Staff be directed to bring forward, for Council consideration, an amending by-law to Middlesex County By-law No. 7218 – Tariff of Fees for Planning Matters, to establish an application fee of $2,000 for privately initiated amendments to the Newbury Chapter of the Middlesex County Official Plan.
Moved by Councillor Mayhew, seconded by Councillor Smibert
Carried
THAT the Middlesex County AI-Powered Website Chatbot report be received for information.
Moved by Councillor Clarke, seconded by Councillor Mayhew
Carried
THAT Middlesex County Council direct staff to review existing policies and procedures, where applicable, related to the designation of community safety zones, the application of automated speed enforcement, and the consideration of enhancements to County roads where they form part of local downtown areas or where local municipalities identify community safety or design priorities; AND THAT staff assess the County’s current authority, processes, and criteria for considering such measures, including opportunities to enhance, amend, or supplement existing frameworks; AND THAT staff report back to Council with findings and recommendations for potential policy or procedural updates.
Moved by Councillor Grantham, seconded by Councillor Burghardt-Jesson
Carried
THAT items 9.d.1 to 9.d.20 be received for information.
Moved by Councillor Smibert, seconded by Councillor McMillan
Carried
THAT Committee of the Whole rise at 1:39pm.
Moved by Councillor Smibert, seconded by Councillor Clarke
Carried
THAT the by-laws be given first and second reading.
Moved by Councillor Brennan, seconded by Councillor Clarke
Carried
THAT the by-laws be given third and final reading.
Moved by Councillor McGuire, seconded by Councillor Grantham
Carried
THAT the next portion of the meeting be closed at 1:40pm in order to consider the following: 11.a - Human Resources Matter. A personal matter pertaining to identifiable individuals, including municipal employees, pursuant to subsections 239(2)(b) of the Municipal Act, 2001.
Moved by Councillor Grantham, seconded by Councillor Smibert
Carried
THAT Council rise from Closed Session at 2:58pm.
Moved by Councillor Clarke, seconded by Councillor Smibert
Carried
THAT the by-laws be given a first and second reading.
Moved by Councillor Smibert, seconded by Councillor McGuire
Carried
THAT the by-laws be given a third and final reading.
Moved by Councillor Mayhew, seconded by Councillor Clarke
Carried
THAT the meeting adjourn at 3:01pm.
Moved by Councillor Smibert, seconded by Councillor Burghardt-Jesson